ABOUT THE FESTIVAL:
Welcome, and thank you for applying to the 2024 Hartwell Makers Festival!
Hartwell Makers Festival, LLC (HMF) is a showcase of creative talent throughout the our region, featuring 50+ artisans. Our festival features an eclectic array of fine art and specialty craft exhibitors, with an emphasis on “the Makers” - the artists and craftspeople - sharing their talents in a market-type atmosphere.
WHO CAN BECOME A HMF VENDOR?
All artists and makers of handcrafted items are welcome to apply during each application window. Work/product must be of your own original design and must be hand made. Items not created by the exhibitor or artisan are not permitted. Resale of wholesale/manufactured items is not permitted and will result in exclusion from future markets. Copyrighted images and logos (unless it’s your copyright) are not allowed. HMF will uphold the highest standards supporting the arts and offer participating artists the environment to nurture an appreciation for their skills.
THIS IS A JURIED EVENT.
Our spring festivals are juried, meaning that every application is reviewed by our jury, with acceptance granted to vendors chosen to best fit with our mission with the highest final score. Applications within each category are scored on a scale of 1 - 7 for design, quality, and presentation. The number of exhibitors accepted in each category will be limited to ensure a wide variety of art. This process has helped us curate an event that has become known for featuring the finest artists in our region. Only items of the nature described in your application and reviewed by the jury may be displayed or offered for sale.
FESTIVAL HOURS:
The festival on April 27th will open at 10am and close at 4pm. This event will be held rain or shine. Cancellation by the event organizers will occur only if it is deemed that there is a safety risk due to severe weather.
PAYMENT:
Payment of $75 for a 10X10 vendor footprint should be made within ONE WEEK of receiving your acceptance email. Instructions for payment (Venmo, check, or PayPal) will be included in the email. If payment is not received, space will be forfeited and assigned to the next qualifying applicant in line.
WHAT’S PROVIDED:
Included in your festival fee is a 10X10 footprint for your booth space on the date you are participating and at least one promotion on the Hartwell Makers Festival Facebook home page and within the Facebook event page. Promotion for the Hartwell Makers Festival will be most successful if exhibitors and HMF work together. Hartwell Makers Festival is active on social media and focus our community engagement campaigns to bring more buyers to our artists. We encourage artists to contact your email mailing lists with newsletters and post promotional images on social media about your participation in Hartwell Makers Festival. Working together will attract a larger audience of artists and shoppers.
(It is each vendor’s responsibility to furnish your own tent, tent weights, table(s), and chairs.)
LOAD IN / LOAD OUT:
Participants will be allowed to choose from staggered artist setup times on Saturday, April 27, starting at 7:30 am, with consideration for good traffic flow and artist access. Exhibitors will receive information regarding booth location, load in and setup one week prior to the date of event. Vendors that fail to abide by load in schedule and deadline may risk forfeiture of vendor space. In the event of late arrivals, HMF will not be obligated to refund event space fee. Booths will be pre-assigned by the Festival directors, with consideration given to the type of products you are exhibiting. The official closing time on Saturday is 4:00 pm. All vendors will completely knock-down and pack up all display, merchandise and tents before bringing their vehicle to the loading area.
CANOPY WEIGHTS:
All participants must have their own weights, with a minimum of 40 pounds per tent leg.
Most accidents at events involve canopies. There are two general rules regarding canopies which all participants need to remember:
· Your canopy shall be fully secured before setting up anything else.
· Be sure that your method of securing your canopy to the ground does not create an additional hazard by being inadequate or by protruding into pathways.
Setup and breakdown periods are when canopies consistently prove to be most vulnerable to the wind. You must be sure to completely secure your canopy as soon as you set it up, and take down your canopy as soon as you remove your weights at the end of the day.
YOU WILL BE REQUIRED TO HAVE ACCEPTABLE TENT WEIGHTS IN ORDER TO SET UP ON THE DAY OF EVENT. If you arrive without such weights, there will be a limited number of weights available to rent. If you arrive without weights and choose not to rent weights, or if all rental weights are already rented out, you will forfeit your vendor space, with no refund issued.
Weight methods that are NOT acceptable are:
VENDOR/ARTIST MARKET RULES AND REGULATIONS:
All vendors of any Hartwell Makers Festival event must adhere to the following rules and regulations necessary for the proper conduct of a safe, clean, well regulated, and attractive festival.
HOLD HARMLESS AGREEMENT:
Through submission of application materials and accepting this Agreement, Vendor agrees to hold HMF, its Directors, staff, volunteers and the City of Hartwell harmless for any and all losses, expenses, demands and claims against the Festival sustained or alleged to have been in any way related to the Hartwell Makers Festival. Vendor also agrees and acknowledges that the HMF, its Directors, staff, volunteers and the City of Hartwell are not responsible in any way for any personal injury, illness, property damage or loss of property that may occur during the any of the Hartwell Makers Festival Handmade Holiday events. No Agency, Partnership or Joint Venture Created – This Vendor is an independent operator and through this agreement no agency, partnership or joint venture relationship is created by the Hartwell Makers Festival.
WEATHER:
The Hartwell Makers Festival is an outdoor rain or shine event. Hartwell Makers Festival makes no representation or guarantees regarding actual festival attendance, nor make any representation of potential financial success or failure. The Vendor agrees that in the event of acts of God, storms, floods, high winds, that neither the Festival nor any of its employees or agents shall not be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order a cancellation or evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, or the issuance of a severe weather warning for Hartwell or its environs by the National Weather Service.
Copyright © 2024 Hartwell Makers Festival - All Rights Reserved.
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